Summary
Date Posted: Friday, January 26 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Description
DUTIES AND RESPONSIBILITIES:
• Acknowledge the list of invoices submitted by the Receiving Clerk.
• Review the completeness of invoices, receiving reports, delivery notes, etc., for accurate invoice booking.
• Verify total invoice amounts against the days’ delivery receiving reports in the back-office interface.
• Conduct a thorough invoice verification process, checking for date accuracy, registration in the hotel’s operating entity, duplicates, and adherence to supplier registration details.
• Scrutinize invoices for compliance with department and account codes, taxes, and local requirements.
• Handle new types of expenses by verifying account codes with the Finance Controller.
• Maintain a register for receiving invoices and follow specific procedures for Annual Maintenance Contracts, mobile phone invoices, HLP invoices, telephone invoices, and statutory payments.
• Ensure proper accounting for invoices, including approval processes, meter readings, and supporting documentation.
• Prepare payment listing as scheduled, and ensure payment has been approved before processing payment.
• Ensure all supplier reconciliations are performed monthly.
• Run supplier ageing reports and prepare payments with necessary backup invoices.
• Reverse returned payments in the system, generate reports for payments made, and mark invoices as “PAID” with relevant details.
• Disburse cheques following local distribution practices and update registers accordingly.
• File paid invoices alphabetically supplier-wise, ensuring necessary backups are obtained for processing.

VAT and WHT Schedules:
• Prepare monthly computation of Value Added Tax (VAT) and Withholding Tax (WHT) schedules.
• Ensure compliance with tax regulations and accuracy in the computation of VAT and WHT amounts.
Preparation of Capex Orders:
• Facilitate the preparation of Capital Expenditure (Capex) orders.
• Collaborate with relevant departments to gather necessary information for Capex orders.
• Ensure adherence to budgetary constraints and approval processes for Capex expenditures.
Month End:
• Coordinate with the Receiving Department for accrual lists with backup for pending purchases.
• Collect and process Expense Reports for local conveyance and trips according to policy.
• Address monthly financial commitments, such as hire purchase/lease instalments and rentals.
• Check supplier advances and coordinate with various departments for expense distribution details.

Qualifications
• Must possess the appropriate professional qualification. (An accounting diploma / Degree is an advantage)
• Be able to communicate by the English Language with reading, writing, and speaking skills.
• Be able to work with computer applications, particularly Microsoft Office products, and email with experience in the general ledger and other hotel-related computer operating systems.

Additional Information
• Full grade twelve school certificate
• Three treaceble referees with their emails and mobile numbers

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
• Closing date: 1st February 2024
• Interested and qualified? Click here to apply

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