Summary
Date Posted: Monday, November 04 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job description:
Overall Job Purpose
• The position exists to provide office services by implementing administrative systems, procedures, and policies and monitoring administrative projects.
• Employee related queries – employee documentation, including employee contracts, recruitment paperwork and starter packs.

Specific Job Responsibility
The specific tasks to be performed by the position holder will include:
• Provides orientation for new employees by providing information packets, gathering payroll information, explaining benefit programs, and obtaining signatures for documents.
• Assist with management of timesheets for the department
• Update leave / payroll management by providing the department with relevant employee information
• Sets up and schedules meetings for interviews, hiring managers, employees, and department heads.
• Assist with uploads on Workday – My Requests
• Update and maintain office policies and procedures
• Maintain inventory supplies
• Book various travel arrangements internally, from travel to processing expenses
• Act as the point of contact for internal and external clients
• Implement and monitor programs as directed by management, and see the programs through to completion
• Helps with the administration of employee benefit program by assisting with advising employees of eligibility, providing application information, helping with form completion, verifying submission, and notifying employees of approvals.
• Ensure the surroundings of the office are clean and manage cleaning contractors
• Any other tasks as may be delegated upon by the supervisor

Job Specific Competencies
• Should be well familiar and experienced with word processing and database software, such as Microsoft Office
• Working knowledge of Windows computer systems
• Must be able to communicate exceptionally well in English
• Must possess an advance knowledge of English vocabulary
• In possession of a valid Zambian light vehicle driving license (Optional but preferred)
• Good knowledge of HR Systems

Key Job Attributes
• Attention to detail
• Excellent client service orientation
• Business acumen
• Managing relationships
• Integrity
• Communication skills
• Organisation skills
• Excellent interpersonal skills
• Presentation skills
• Ability to work without supervision

Experience required to perform in this job
• A minimum of 2 years related experience.
• Must have worked with a large workforce
• Degree in Business Administration or related field
• Proficiency in Microsoft office
• Inventory control knowledge will be an added advantage
• Grade 12 with a minimum of 5 passes
• Results must be certified by ZAQA

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
• To apply for this job please visit firstquantum.wd3.myworkdayjobs.com.

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