Call for Expression of Interest for Strategic Local Partners for the implementation of Climate Resilient Project in Chisamba, Chibombo districts (Central Province) and Chandiza and Vumbi districts (Eastern Province)

1. 0  Background

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries. Our global strategy has an ambition of a world where all girls can claim and exercise their rights and live the life they choose. Plan International will work, alongside partners, to support girls in all circumstances, especially in fragile contexts, fighting injustice or facing crisis. By 2027 Plan International’s global contribution, together with our partners, will be to positively impact the lives of 200 million girls and those that surround them.

Plan International Zambia’s (PIZ) current strategic goal is to contribute to the attainment of full potential for vulnerable and excluded adolescent girls by addressing the root causes of the challenges that girls face in Zambia. We aim to help create an enabling environment where girls and young women are safe, valued, equally cared for and have equal opportunities.

In line with FY22-FY26 Strategy cycle, Plan International Zambia aim to implement 40-50 % of projects through partnering with local civil society organizations to reach vulnerable and excluded populations.

The purpose of the Expression of Interest is to identify two or more strategic local partners to oversee the implementation of a €1,500,000 private donor funded project named “Building Resilience Through Climate Smart Sustainable Livelihoods (BRECS)” in the identified districts. The main project goal of the project is to enhance the capacity of communities to adapt and build resilience to the impacts of climate change in Central and Eastern Zambia.  The specific objectives include the following;

1.     To build climate resilience through the promotion of green enterprises and sustainable farming practices in Central and Eastern Zambia by 2026.

2.     To enhance protection from exploitation and abuse among Children and Young people in Central and Eastern Zambia by 2026.

3.     To improve access and control over assets, resources and decision-making power among women in Central and Eastern Zambia by 2026

2. 0   Submission Details:

Due Date: 14.06.2024
Submission Email: Planzamtenders@plan-international.org

Reference: “Building Resilience Through Climate Smart Sustainable Livelihoods (BRECS) Local Partners.”
Submission requirements:
A. Cover letter stating the expression of Interest

B. Copy of applicant’s organization registration certificate

C. Completed Expression of Interest Template (Annex 1)

D. 3 Most recent completed Climate Resilient and/or related Project reports

E. Most recent Needs Assessment reports (or other forms of assessments)

F: Current Organogram, including if relevant organizational Board

3. 0                  Minimum Administrative Requirements

1.     Be a non-profit, non-governmental organization registered in Zambia, with operations in the Central and Eastern province working closely with the local community.

2.     Should have at least 5 years working experience in development and/or humanitarian settings.

3.     Be willing to undergo a reference check and a two-way risk assessment.

4.     Be willing to enter into a partnership based on the principles of: trust and respect; mutuality; complementarity; transparency, anti-fraud, anti-corruption; accountability.

5.     Be committed to respecting humanitarian standards: Core Humanitarian Standard, Code of Conduct for The International Red Cross and Red Crescent Movement and NGOs in Disaster Relief, Do No Harm, Sphere, Gender and Diversity, Community Engagement and Accountability CEA, Child protection and safeguarding, Protection from Sexual Exploitation and Abuse (PSEA)

4. 0 Technical requirement:

1.     Technical expertise in green enterprises and climate smart agriculture.

2.     Proven experience in receiving, disbursing and accounting for funding from international organisation including for-profit entities.

3.     Demonstrated capacity to deliver results.

4.     Demonstrated ability to undertake programme monitoring as sub-grantees and deliver high-quality narrative and financial reports.

5.     Previous/existing working experience in the targeted districts(s) and/or provinces.

Annex 1: Expression of Interest Template

Local Strategic/Implementing Partner shortlisting questionnaire

To whom it may concern,

The Plan International Zambia would like to thank you for taking the time to fill out the below questionnaire to provide us with some basic information about your organization. We hope that you take the time to carefully fill out the questions below, and we will be in touch shortly with more information.

Partner Organization structure

1. What is the name of your organization?

2.Name and position of person filling out the form
Name:

Position:

3. What is the focal point contact details from your organization for partnerships?

4. Is your organization legally registered to work in Zambia? Provide a copy.

5. Does your organization has a strategic plan?

6. Is your organization’s mission have visions that are child/youth cantered?

7. Does your organization have a clear membership admission requirement? If yes please mention them

8. To what extent is gender, youth and child issues taken into consideration while electing board members.

9. Are you a member of any clusters/ sectors and working groups, if so please list?

Project Implementation

Has your organization implemented similar (Climate Resilient and/or related) project activities before?

Operational Areas. Have you implemented any activities in 2021-2024 in the following provinces;  List of districts your organization has implemented any activities in between 2021-2024

1. Central province  Yes/No

2. Eastern Province Yes/No

3.

Operational overview of 2021-2024
4. What was your approximate average budget of your organization in 2021 and 2023  /Amount

5. Does the organization have its own bank account registered in its own name? If not how does the organization usually receive funds? Yes/No

6. Can the organization show evidence of supporting documentation/ receipts/ vouchers for expenditure incurred? Copies of any audit reports or statements from the last 3 years. Yes/No

7. What is your current number of permanent salaried staff /Persons

8. What is the process for identifying and recruiting staff for paid positions?

9. Does your organization have the qualified project staff related to this call? Provide details

10. How many vehicles do you currently own or rent  /Number

11. Do you have an office in the provinces where you have operations? Yes/No

12. If yes how many staff are based in the province(/Persons per province (please list)

13. What is the address of your office?

14. Do you have separate staffing responsible for/dedicated to Logistics and procurement?  Yes/No

Partners and Donors
1. Are you in a current partnership with an INGO or UN agency? If yes can you list in comments, and the dates of the partnership. Yes/No

2. Do you have a current active grant with an institutional/governmental donor? If yes, please provide a list of the same.  Yes/No

3. Do you have a functioning project monitoring system in place? If yes can you please provide a brief overview of your capacity.  Yes/No

4. Do you have a complaints and feedback mechanism? If yes, please provide details of mechanisms your organization use to collect feedback and complaints from beneficiaries.  Yes/No