Summary
Date Posted: Wednesday, October 30 2024, Base Salary: Not Disclosed

JOB DETAILS:
Position: Project Assistant
Estimated Monthly Hours: 40-80 hours (approx. 10-20 hours per week)
Type: Consultancy / Freelance (Remote/Hybrid)
Objective
To provide dedicated project and task management support, enabling efficient handling of multiple projects, ensuring timely completion of projects, and improving overall productivity.
Scope of Services
The selected candidate will assist with task and project management, deadline coordination, communication, documentation, and productivity tracking across multiple workstreams.

1. Task & Project Management
Organize tasks within a project management tool (e.g., Asana, Trello, ClickUp, Jira) for ongoing projects, ensuring clarity on priorities and progress.
Develop and manage project timelines for all ongoing roles, tracking milestones, and deliverables.
Prioritize tasks based on urgency, deadlines, and strategic importance across different projects.
Update and adjust task lists as per evolving requirements and feedback, ensuring alignment with project scope.
2. Deadline & Schedule Management
Track and manage deadlines across all roles, sending reminders and updates on upcoming milestones.
Coordinate deadlines and workload across roles, managing potential conflicts and suggesting solutions as needed.
Provide daily or weekly status reports outlining current progress, upcoming tasks, and any potential bottlenecks.
3. Communication & Coordination
Prepare status summaries or reports highlighting accomplishments, active tasks, and priorities across roles.
4. Documentation & Knowledge Management
Maintain project documentation to record decisions, updates, and essential learnings, creating a reference for future projects.
Establish and update a knowledge base with completed projects, important resources, and task references.
Prepare summaries or extracts of data and information critical for project decision-making.
5. Tracking and Analysis of Workload & Productivity

Track hours spent on different tasks to provide insights on workload distribution and productivity.
Monitor trends in productivity, highlighting efficient practices and areas for potential improvement.
Identify potential automation opportunities or efficiency techniques to streamline recurring tasks.
Deliverables
The candidate is expected to deliver the following each week:
Weekly Project Status Report: A summary of completed tasks, ongoing priorities, and upcoming deadlines.
Updated Project Timeline: A revised timeline as necessary, ensuring all tasks are progressing toward milestones.
Daily or Weekly Reminders: Notifications for upcoming deadlines or high-priority tasks.
Productivity Analysis Report (monthly): Insights and recommendations based on productivity trends and workload tracking.
Time Breakdown (Estimated Weekly)

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
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• Tools Required: Experience with project management tools (Asana, Trello, ClickUp, Jira), productivity tools, and Google Workspace (or similar).
• Availability: Flexibility to work 10-15 hours per week with the potential for increased hours during critical project phases.
• Reporting: Weekly and as-needed updates, with an emphasis on maintaining clear communication and proactively addressing project needs.

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