Summary
Date Posted: Monday, January 27 2025, Base Salary: Not Disclosed

JOB DETAILS:
Main Purpose Of The Job
To provide administrative support as well as confidential and personal secretarial services to the CEO in order to facilitate the smooth operation of the office.

Key Responsibilities
• Assist the team in running the office by attending to routine administrative matters such as staff welfare and stationery.
• Analyse and recommend the purchase of small capital items for the effective operation of the Scheme.
• Organize logistics and travel arrangements of Trustees and members of staff.
• Draft standard letters, acknowledgments in reply to correspondence, invitations, and queries for the Chief Executive Officer.
• Ensure office ambience is maintained at all times.
• Prepare summaries of outstanding board tasks and make follow-ups with superiors to ensure that the assignments are undertaken.
• Establish efficient records management for the Scheme.
• Compute and maintain staff leave days.
• Take minutes for Management and other similar meetings.
• Consolidate and prepare the Board and Committee packs.
• Coordinate Committee and Board meetings.
• Prepare and follow up documentation for exited members to facilitate prompt payment of their benefits.
• File and update contact information of employees, customers, suppliers, trustees, and other stakeholders.
• Provide refreshments for the CEO’s office and meetings.
• Perform any other duties as may be assigned.

Academic Qualifications
• Grade 12 Certificate with 5 ‘O’ levels, with credit or better in Mathematics and English.
• Diploma in Secretarial Studies with a minimum of four (4) years post-qualifying experience.
• Bachelor’s degree in Management Studies/Social Sciences or equivalent will be an added advantage.

Work Hours: 8

Experience in Months: 48

Level of Education: Associate Degree

Job application procedure
Interested candidates meeting the above qualifications must send their curriculum vitae and copies of relevant certificates, including contact telephone numbers and three (3) traceable references to:
The Chief Executive Officer
NAPSA Staff Pension Scheme
Plot No. 40, Bwinjimfumu Road
Rhodes Park
P.O. Box 51275
LUSAKA
Closing date: 7th February 2025
Only shortlisted candidates will be contacted.

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