Summary
Date Posted: Thursday, November 07 2024, Base Salary: Not Disclosed

JOB DETAILS:
VVOB is an international NGO with programmes and projects in 10 countries worldwide. VVOB – education for development – is an international non-profit organisation with 40 years of experience in improving the quality of education systems.
Hello! We’re excited to see you found your way to this job opening. That must mean you share our ambition to ensure learners around the world enjoy their fundamental human right to quality education, without exception. We’re looking forward to hearing from you. But first things first. Allow us to introduce ourselves, drawing on the great mystery behind our name.
Since our establishment in 1982, ‘VVOB’ has evolved from a complex (Dutch) acronym to a stand-alone concept meaning education for development:
• VVOB stands for ‘commitment’ – to achieve the Sustainable Development Goals by 2030.
• VVOB stands for ‘integrity’ and ‘mutual respect’ – in working with our partner organisations across 10 countries / 3 continents.
• VVOB stands for ‘quality’ and ‘innovation’ – of everything we do in our effort to improve education worldwide.

To this end, VVOB enters into long-term partnerships with Ministries of Education around the world. VVOB also draws on an extensive knowledge network consisting of like-minded international organisations and a range of educational actors in Belgium, where its headquarters are located. VVOB is supported by some of the world’s leading education foundations, including the LEGO Foundation and Mastercard Foundation, and by committed institutional donors such as USAID, UNICEF, and Belgian and Flemish International Cooperation.
More than 200 people working for VVOB, divided over different countries, with the headquarters located in Brussels, Belgium.
In Zambia, VVOB works in strategic partnership with the Ministry of Education. For more information on VVOB in Zambia and our programmes, please visit our website.
The ambition of VVOB is to ensure learners around the world enjoy their fundamental human right to quality education, without exception. In striving for that ambition, we place our values ‘commitment’, ‘integrity’, ‘respect’, ‘quality’ and ‘innovation’ central.
VVOB Zambia has grown rapidly over the past few years. Operational processes need to be strengthened to support this growth and ensure adequate controls are in place across a range of areas including procurement, fuel management, expenditure controls and mobile money payments.
Do you still feel like you’re in the right place? Great, because we’re hiring an Interim Operations Manager for our VVOB country team in Zambia.
Interim leadership of the operations unit to manage, execute, monitor and optimise our operational systems. Develop, coordinate and administer operational policies, guidelines, procedures and practices, and guiding the operations team, particularly in the areas of Procurement, Human Resources, Logistics, Administration and Information Communication Technology (ICT).
Timeframe: Three months with the possibility of extension.
AS INTERIM OPERATIONS MANAGER VVOB ZAMBIA

Roles and responsibilities:
• Procurement – lead on large procurements and provide technical support and oversight on routine and small procurements to ensure value, efficiency and compliance to internal policies and relevant legislation. Lead on the process for establishing framework agreements in key provinces for accommodation, car hire and fuel.
• Fleet management – support the implementation and management of fleet and fuel management systems.
• Human resources – provide strategic support to the overall HR function and support internal and external recruitments.
• Admin – ensure the effective running of the offices in Lusaka and provide support where necessary to the operations of field offices.
• Asset and stock management – support the implementation and management of policies and procedures to ensure effective asset and stock management.
• Change management – support the implementation of changes related to operations function, in accordance with the country office change management action plan
• Support to the management team – work closely with the Country Programmes Manager (CPM) and the management team to ensure a good partnership between all parties involved in the implementation of operational activities.
• Compliance – ensure that VVOB Zambia is in compliance with VVOB global standards and donor requirements.
• Management – leadership, management and monitoring the performance of the operations team and all direct reports within the unit.

Still on board? You might just be the person we need… Read on for the specifics.
Your expertise and experience
Technical specifications:
• Master’s degree in business management, supply chain management, procurement, human resources, management or equivalent experience.
• Chartered Institute of Procurement and Supplies (CIPS) or equivalent
• At least five years’ experience in operational management in procurement and office management
• Experience in HR is an asset
• Experience in leading multicultural and effective teams
• Excellent grasp of non-profit/ donor policies and procedures relevant to operations
• Immediately available

Competence profile:
• Cooperation
• Continuous Improvement
• Result Orientation

Role competences:
• Reliability
• Accuracy
• Planning and organisation
• Problem analysis and judgement
• Communication skills

Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 60

Level of Education:

Job application procedure
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VVOB firmly believes that quality education can only be achieved if equity is ensured. Qualities of people prevail, regardless of age, gender, ethnicity or disability.

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