Summary
Date Posted: Thursday, May 30 2024, Base Salary: Not Disclosed

JOB DETAILS:
1.1. PURPOSE: Responsible for the organization, administration, and smooth running of examinations, ensuring adherence to regulations, management of results and providing support to students and faculty throughout the process.

1.2. RESPONSIBILITIES
1.2.1. Assist the Manager Academic Affairs in the management of examinations.
1.2.2. Preparation of the composite examinations and class timetable in conjunction with the Information and Communications Technology (ICT) Department.
1.2.3. Preparation of the Invigilators’ timetable in consultation with Schools and Examinations Centres.
1.2.4. Publication of examinations rules and regulations to both invigilators and students in conjunction with the Manager Academic Affairs.
1.2.5. Coordinating examinations in centres in conjunction with the Director – Open, Distance and e- Learning.
1.2.6. Preparation of examinations attendance registers and marksheets.
1.2.7. Timely ordering and custody of all examination materials in liaison with the Manager Academic Affairs.
1.2.8. Preparation of a draft examinations budgets for each semester for submission to Manager Academic Affairs.
1.2.9. Maintenance of accurate and up-to-date records of all examinations results for students and ensuring that there is a robust backup mechanism.
1.2.10. Any other duties assigned by the supervisor.

1.3. QUALIFICATIONS AND EXPERIENCE
1.3.1. Grade 12 School Certificate with at least five credits including English and Mathematics or equivalent.
1.3.2. Bachelor’s degree in Business Administration, Public Administration, Education Management or any relevant Social Science from a registered/accredited university.
1.3.3. Master’s degree in Business Administration, Public Administration, Education Management or any relevant Social Science Social Sciences from a registered / accredited university shall be added advantage.
1.3.4. A minimum of three (3) years relevant experience in Examination and/ or Academic Affairs Administration at a University.
1.3.5. Must have experience working with an Examinations Management System at a University.
1.3.6. Must be familiar with Senate Examinations Procedures at University level.

1.4. PERSONAL ATTRIBUTES
1.4.1. Excellent interpersonal and networking abilities, with the ability to build and maintain relationships.
1.4.2. Excellent written and verbal communication skills, with attention to detail.
1.4.3. Ability to work effectively under pressure and meet tight deadlines.
1.4.4. Innovative and able to work under minimum supervision.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

• The position applied for should be clearly stated in the application letter and marked on the envelope.
Eligible candidates who meet the above specifications should submit a motivation letter indicating their suitability for the role, detailed Curriculum Vitae (not more than 4 pages) with three traceable referees, and certified copies of academic and professional qualifications to:
• The Registrar
ZCAS University
P.O. Box 50497 RW
LUSAKA
• Or email: recruitment@zcasu.edu.zm  (soft copy applications must be sent as one (1) merged pdf document)
• Closing Date: 31st May 2024. Only short-listed candidates will be contacted.
• ZCAS University is an Equal Opportunity Employer.

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