Summary
Date Posted: Wednesday, May 01 2024, Base Salary: Not Disclosed

JOB DETAILS:
The Human resource manager will serve as a specialist and will be responsible for developing and managing an HR program in the areas of recruitment, onboarding and orientation, leave management performance management, disciplinary, payroll administration and child safeguarding (focal person), benefits and welfare administration, employee relations, policies & procedures, leave management, safety and security.

Roles and Responsibilities
• In collaboration with the finance and operations team and senior management, maintain the employee manual, safety and security manual, and code of ethics. Ensure all staff are familiar with the information and receive updates as needed, membership of ZIHRM is mandatory
• Coordinate recruitment & placement – (i.e. reference checks, interviews, coordinating related payments, employment agreements & offer letters, preparation of notices and advertisements for vacant staff positions)
• Ensures accurate and timely processing of payroll updates/ inputs including new hires, terminations and changes to pay rates
• Oversee child safeguarding culture- promote, support and monitor internal reporting processes
• Training and development- including but not limited to ensuring all staff understand and comply with the organisation’s ethics policy
• Maintain accurate and updated personnel files (hard/soft copies), leave records, and coordinate various employee relation initiatives – i.e. orientation, annual performance assessments, exit interviews, etc.
• Staff welfare/benefits administration– medical aid, processing death grants/benefits, education & uniform allowances, GLA & GAP claims
• Ensure that visas, residential permits, and other legal requirements of potential consultants are handled appropriately
• Coordinate consultant recruitment, draft consultant contracts and ensure that contracts are signed by both parties
• Oversee employee disciplinary meetings investigations and terminations (in compliance with the local labour laws)
• Keep abreast of any changes in local laws and regulations having an impact on HR policy and incorporate such changes into the employment manual as may be required
• Implement and/or adhere to DHI’s personnel, financial, operations and fraud management policies and perform other duties as assigned by other senior staff.

Position Competencies, skills and qualifications
• Bachelors in HR, management, business or related field with a minimum of 7 years of direct work experience in human resource and personnel management
• Paid up member of the Zambia Institute of Human Resource Management
• Experience with various donor rules and regulations
• Excellent verbal and written English.
• Proven record of systems strengthening and internal controls.
• Experience maintaining HR and personnel files
• Proficiency in Microsoft Word and Excel required.
Supervision and Reporting
The HR Manager will report to the CFO

Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

Job application procedure
• To apply for this job email your details to diligent.hrz@gmail.com 

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