Summary
Date Posted: Wednesday, September 04 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose
The Procurement Officer will be responsible for managing the procurement process, from identifying sourcing needs to finalizing contracts. This role invoves stakeholders, negotiating with suppliers, and ensuring the timely and cost-effective acquisition of goods and services. The Procurement officer will play a c quality standards while optimizing costs and ensuring compliance with procurement policies and regulations.

Key Responsibilities
Working under the supervision of the Registrar and Chief Executive Officer, the specific responsibilities of the Procurement officer shall be:
• Advise the Registrar on all procurement related matters;
• Preparation, implementation and updating of the Institute’s Procurement Plan;
• Ensure the Institute undertakes procurement in line with approved policies and procedures;
• Preparation of Solicitation Documents;
• Conducting the procurement process from solicitation to contract award;
• Production of evaluation reports and other procurement management reports;
• Providing secretarial service to the Procurement Committee;
• In liaison with contract manager, undertake contact monitoring:
• Build and manage relationships with suppliers;
• Conduct market research to identify potential suppliers and evaluate their products or services;
• Negotiate contracts and agreements with suppliers to secure advantageous terms.
• Ensure the Institute is abreast with changes in procurement regulations and alive to best practice
• Maintain accurate records of procurement activities.

Educational Requirements And Experience
• Grade 12 Certificate with five (5) credits including Mathematics and English
• ZIPS Diploma in Procurement & Supply/CIPS or equivalent
• A Bachelor’s Degree in Purchasing and Supply Management added advantage
• Member of ZIPS with a valid practicing licence
• Three (3) years relevant experience
• Knowledge of procurement processes, regulations, and best practices.
• Strong negotiation and communication skills.
• Detail-oriented with excellent organizational and analytical abilities.
• Familiarity with procurement software and tools.
• Ability to work collaboratively with cross-functional teams

Personal Attributes
• Self-starter
• Attention to detail
• Integrity
• Reliability
• Team player

Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.
• Interested candidates should submit their resume and a cover letter outlining their qualifications and experience to following address by on or before 13th September 2024
• The Registrar & CEO
Zambia Institute of Purchasing and Supply
Plot No. 6764, Akanongo Rd, Off Chainama Road, PO Box 31162 LUSAKA.
• NB: Please note that only short listed candidates shall be contacted

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