Summary
Date Posted: Wednesday, May 01 2024, Base Salary: Not Disclosed

JOB DETAILS:
The Procurement Manager (PM) will work closely with all units, including Program, Finance and Administration teams to manage the procurement cycle, ensuring compliance with DHI and various donor rules and regulations and obtaining value for money and demonstrating clear savings with no compromise in quality.

Roles and Responsibilities
• Supervise the Procurement team, including the development of individual roles and responsibilities, definition of tasks, development, and documentation of professional development plans, and conducting performance appraisals with supervisors
• Prepare proposal documents; undertake bid analysis evaluations, placements, and management of issuance of contracts
• Ensure all purchase orders are raised in compliance with DHI policies and donor regulations
• Maintain auditable records for all procured items, including all supporting documentation: PRs, RFQs, RFPS, RFAs where applicable, bid evaluations with the negotiation memorandum, purchase orders, invoices, and proofs of delivery
• Act as a focal point of interaction with the DHI team in all areas concerning procurement
• Where appropriate, establish pre-qualified vendors and coordinate for any pre-qualification procurements needed for recurring goods/services (e.g. hotels, stationeries, printing, etc.)
• Train staff on and reinforce procurement policies and procedures, ensuring that staff develops the capacity to follow all applicable procurement rules correctly.
• Following verification of satisfactory receipt of goods or services, submit timely and complete payment documentation to DHI Finance staff
• Provide monthly cash flow needs for local procurement to the Finance team in line with respective team budgets to ensure timely payment of local suppliers
• Monitor supplier performance and provide input into the supplier management process.
• Prepare annual value-added taxes (VAT) report
• Produce periodic status reports on procurement as required by DHI and donors
• Implement and adhere to DHI’s procurement procedures, including the upholding of diligent and ethical standards
• Perform other duties as assigned by the CFO or other senior staff

Position Competencies, skills and qualifications
• Bachelor’s Degree or higher in Purchasing and Supply logistics or any related field and 7 years of experience in procurement of goods and services, membership of CIPS and ZIPS is mandatory
• Understanding of strategic sourcing
• General understanding of supply chain including planning and inventory
• Strong representational and interpersonal skills and a detail-oriented person
• Good written and verbal communication and presentation skills in English
• Proficiency in Microsoft Word and Excel required
• Strong initiative and self-motivation required, with a commitment to teamwork.
• Experience working with an NGO preferred
• Paid-up member of ZIPS
Supervision and Reporting
The Procurement Manager will report to the CFO

Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

Job application procedure
• To apply for this job email your details to diligent.hrz@gmail.com 

All Jobs

QUICK ALERT SUBSCRIPTION